Visitor and Volunteer Registration Information

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Become a Visitor or Volunteer

Thank you for your interest in visiting, volunteering, interning, or collaborating at OHSU! The average time to register is 6-8 weeks. This can vary based on several factors (e.g. background check timeline, visitor/volunteer responsiveness and Occupational Health clearance). Please plan accordingly.

Please note: In compliance with Oregon law, OHSU’s COVID-19 Immunization and Education policy will go in effect Oct. 18, 2021. Visitors and volunteers who have an in-person assignment must be fully vaccinated (defined as having received both doses of an original two-dose COVID-19 vaccine, or one dose of an original single-dose COVID-19 vaccine, and at least 14 days have passed since the individual's final dose of COVID-19 vaccine) or adhere to any requirements set forth by OHSU's Occupational Health Clinic for unvaccinated individuals.

  • Are you at least 16 years of age?
  • Are you able to complete all OHSU OVV compliance processes (including a background check and online trainings)?

Or

  • Find a Principal Investigator and create your own opportunity: Use this tool to search for a lab in your area of interest. From there you can reach out to inquire about a volunteer opportunity.

  1. After securing the opportunity with your hosting department (your OHSU contact) you must complete the Applicant Registration Form which will add you to our volunteer database.
  2. Please ensure that your hosting department has access to the link below. While this link will not be accessible to you yet, this provides the step-by step process that your hosting department must take to complete the registration for your opportunity and any materials they will need 
    1. https://o2.ohsu.edu/visitors-and-volunteers/how-register-visitor-or-volunteer
  3. The link above includes the OVV Application Packet. Once your hosting department downloads this packet, they should work with you to complete all items of the packet. Though you may provide input, you should not complete or submit this packet yourself. 
    1. Part of this packet is filling out the Application Form. This form is designed to help you build your experience with your hosting department. Take time to talk through your goals and interests so you can work to create an assignment that is mutually beneficial and can launch you towards your future goals.

    2. The following forms, found within the OVV Application Packet, will require your signature: 

      1. The Application Form 

      2. Visitor Rights and Responsibilities 

      3. Confidentiality and Intellectual Property Assignment Agreement (CIPAA) 

      4. Guidelines for Hosting Minors in the Lab (Applicants under 18 only) 

      5. Parental Consent (Applicants under 18 only)

  4. Once OVV has received both your OVV Application Packet and the Applicant Registration Form, OVV will start your onboarding process and send you a Welcome Email with next steps.

See an overview of our entire onboarding process.

  • OVV will process your OVV Application Packet and initiate your background check. 

    • Fill out the background check questionnaire: Soon after your hosting department submits the completed Application Packet to OVV, you will receive an email from our background check vendor, Advanced Reporting. You will need to fill out the background check questionnaire within 7 days of receiving the email.

      • If your link expires, please email us at OVV@ohsu.edu to be sent a new link

    • Please note that J-1 visitors follow a different process. Please have your hosting department refer to our O2 page for more information. 

  • Upon approval of your Application Packet and background check clearance you will receive an Onboarding Packet outlining your next steps. This will include the completion of online Compass modules and medical clearances from Occupational Health, if necessary. 

  • Upon completion of the steps outlined in your Onboarding Packet, you will receive a final Activation email with instructions for obtaining an OHSU Badge, how to access your Volgistics account, and where to log your hours, if applicable. You are only cleared to start your assignment once you receive our activation email. 

  • Please note: you are not covered by liability insurance until activated by our office.