Clinical Placement Coordinator

Follow The Steps Below

School Coordinators, Clinical Placement Coordinators or associated School Faculty Members, please review and complete the required student onboarding steps. 

Consortium Programs

Make placement requests directly through ACEMAPP.

Non-Consortium Programs

Email the OHSU Clinical Placement Coordinator, Jennifer Hale, to confirm placement availability before coordinating ACEMAPP profile.

For Physical therapy, Speech-language pathology or Occupational therapy rotations, please visit Rehabilitation Services.

BSN and APRN placements

ACEMAPP is an online placement and credentialing system for all students/schools requesting BSN and APRN placements. OHSU uses ACEMAPP for placement requests, to verify student records, and to track and manage student placements on our campuses. We ask our education partners to submit placement requests via this system and to verify that all the student records, ex. drug screens, immunizations, criminal background checks, etc. have been successfully completed.    

ACEMAPP includes the attestation of the administrative requirement for BSRN and APRN students.

To get started in ACEMAPP, please go to acemapp.org/contact and complete the “Contact Us” form with your information. Select “New Organization Account Access” as the subject and let us know in the message that you are intending to connect with OHSU Health System. You may also call 844-223-4292 to speak with an ACEMAPP team member.  

ACEMAPP request selection
Hospital or ambulatory clinics: OHSU Hospitals
Children’s hospital: OHSU Doernbecher Children’s Hospital

Please note, current OHSU employees who are requesting BSN or APRN placements are not required to use ACEMAPP.  View the OHSU employee placement section of the Welcome page for more information.

BLS Certification Requirement

OHSU does not accept AHA RQI certification. Learners must obtain an AHA Basic Life Support (BLS) Provider certification card.

Please review the information required for a student to obtain an OHSU ID badge.
All Rotations - Background Check Letter
OHSU requires that all background checks are in alignment with Oregon Health Authority standards. A background check letter is required for a student to receive the required OHSU student ID badge.
Background check letters must be on school letterhead with the current date, and include: Student name, School/University name, criminal background status, student standing, and signature of the Clinical Placement Coordinator or Faculty member.
Example: “To Whom it May Concern, (Student Name) has passed a criminal background check that includes Social Security number trace, State/National criminal background history, sex offender registry check, and OIG LEIE check, and is a student in good standing at (Name of School or University). Signed by: Clinical Placement Coordinator or Faculty.”
Allied Health Rotations - Background Check Letter + Administrative Requirements Attestation
In addition to the background check letter, for Medical Assistant and Certified Nursing Assistant rotations, each student is required to complete an attestation of administrative requirements. Attach both the background check letter and the attestation of administrative requirements documentation to the Onboarding Request Form located in Step 4.
Download the Administrative Requirements Attestation Form

Attach the required documentation from Step 3 to the Onboarding Request Form. 

This should be completed at least four weeks before the placement start date. 

Please complete the form for each student. This form serves as a request for OHSU access and tracking for all visiting students. The information is used to request access for an OHSU ID badge, network, Omnicell, Epic, etc.  Please make sure that names are spelled correctly, all information is accurate, and indicate if the student has been placed at OHSU before or is a current employee.

All students must be accepted for a clinical placement via the OHSU exception process before completing this form.

Onboarding Request Form

Additional information

Please select the tabs for additional information and requirements. 

OHA review

Please review the attachment for the Oregon Health Authority (OHA) requirements for students. 

Student cohort requests

A Cohort is defined as four or more students attending a rotation at the same OHSU location. Please complete the Excel access spreadsheet and upload it in the Onboarding Request Form.  

Cohort Excel Access Spreadsheet 

ONBOARDING REQUEST FORM 

Faculty requirements

All faculty members who enter the OHSU campus are required to have an OHSU ID badge and must complete the following modules on an annual basis:

  1. Information Privacy and Security Essentials 
  2. Respect at the University
  3. Integrity Foundations
  4. Integrity Booster
  5. Abuse, Neglect and Intimate Partner Violence
  6. USP 800 Hazardous Drugs in the Healthcare Setting

To request ID badge access for faculty or to renew an ID badge, complete the form below. The OHSU Student Onboarding Coordinator will contact faculty using the email address provided for additional information and, as needed, Epic scheduling.

FACULTY FORM

Network and Epic Information

Network login and Epic class scheduling information will be provided directly to students using the email provided in the Form above. Students will receive a secure email from MailGate SC and will need to create a temporary account to view the email. Please see the directions provided to support students in this process: MailGate SC Job Aid.

Epic access cannot be granted until after the successful completion of modules and in-person (or webinar) training as needed for each clinical placement role.

Questions? 

Clinical Placement Coordinator

Jennifer Hale MSN, RN, NPD-BC, CCRN | 503-360-4196 | hale@ohsu.edu 

Clinical Education Department |learning@ohsu.edu